This policy sets out how SA Housing Authority manages and responds to complaints and feedback, including complaints about maintenance services and maintenance contractors, and complaints and feedback received about homelessness services and providers of Specialist Homelessness Services funded by the SA Housing Authority.
Anyone can make a complaint or provide feedback to the SA Housing Authority. All complaints and feedback are managed in a respectful, professional manner. Customers aren’t adversely affected because they have made a complaint or provided feedback.
SA Housing Authority will monitor complaints and feedback regularly to identify trends and will review this policy and any associated procedures and tools on an annual basis to identify opportunities for improvement.
What is a complaint? What is feedback?
Complaint – an expression of dissatisfaction or concern made to or about SA Housing Authority, by or on behalf of an individual customer, group or member of the public, related to its services, a contracted service provider, staff, or the handling of a complaint where a response or resolution is required.
Feedback may take the form of a compliment or a suggestion.
- Compliment – a positive expression, thankful or welcoming comments about staff and/or service provided by SA Housing Authority.
- Suggestion – ideas or suggestions for change or improvements for SA Housing Authority.
This policy does not apply to:
- complaints about antisocial behaviour at Housing SA properties, these are managed in line with the Antisocial behaviour policy
- internal reviews of decisions, these are managed in line with the Appeals policy
- complaints about community housing providers, these are referred to the Office of the Housing Regulator
- incidents under investigation through the Incident Management Unit.
How to make a complaint or provide feedback
Customers can make a complaint or provide feedback:
- by completing the online SA Housing Authority feedback form
- by completing the Housing SA customer feedback brochure and form (PDF, 868.3 KB)
- by emailing firstname.lastname@example.org ✉
- by calling or writing to SA Housing Authority or attend in person at any Housing SA regional office.
Complaints and feedback should be detailed, accurate and complete.
Responding to feedback and complaints
When a complaint or feedback is received, SA Housing Authority:
- records it and appropriately responds in a timely manner
- handles it in a fair and transparent way
- uses the information to identify potential trends and support continuous service improvement
- reports corruption, misconduct or maladministration by SA Housing Authority staff to the Independent Commissioner Against Corruption, Office for Public Integrity.
SA Housing Authority encourages staff to provide feedback on the effectiveness of the complaints and feedback process.
SA Housing Authority may choose not to review or provide a response to unreasonable complaints.
A complaint may be considered unreasonable in any of the below situations:
- the customer doesn’t clearly identify the issue despite repeated and reasonable attempts by the SA Housing Authority to do so
- the customer makes recurring complaints about the same or similar issues, but the complaints process has been exhausted or no new meaningful information has been provided
- the customer is unwilling to accept logical and reasonable explanations and final decisions
- the complaint lacks substance, is based on unreasonable arguments or focuses on trivial matters and is out of proportion with its significance
- the customer refuses to cooperate with the investigation process but still wishes for the issue to be resolved
- the customer demands services or actions that are unreasonable or can’t be provided.
This policy is based on and complies with:
- Australian/ New Zealand Standard: Guidelines for Complaint Management in Organizations (AS/NZS 10002:2014)
- Premier and Cabinet Circular PC039 Complaint Management in the South Australian public sector
Supporting procedures/ guidelines
- Customer feedback and complaints management procedure
Related policies and other documents
- Independent Commissioner Against Corruption, Office for Public Integrity
- Antisocial behaviour policy
- Appeals policy
- Customer call back procedures
- Non-conformity reports and overpayments procedures
- Information Sharing policy
- Public Interest Disclosures Act 2018
Date this policy applies from
18 August 2021
The online version of the policy is the approved and current version. There is no guarantee any printed copies are current.